Privacy Policy

Effective Date: [Date]
Last Updated: [Date]

1. Introduction

This Privacy Policy explains how [Your Business Name] ("we", "us", "our") collects, uses, stores, and protects your personal information when you visit our website or use our wedding photography services.

We are committed to protecting your privacy and handling your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Business Name: [Your Business Name]
Business Address: [Business Address]
Email: [Email Address]
Telephone: [Phone Number]

If you have any questions about this Privacy Policy or your personal data, please contact us using the details above.

3. Information We Collect

We may collect the following information:

Information you provide

Name
Email address
Telephone number
Postal address
Wedding date and venue
Information submitted through our contact forms
Information you provide during consultations
Payment and invoicing information

Photography

As part of providing our services, we capture photographs of weddings and related events. These photographs may include you, your partner, guests, and venue staff.

Website information

When you visit our website, we may automatically collect:

IP address
Browser type
Device information
Pages visited
Date and time of your visit
Cookies and similar technologies

4. How We Use Your Information

We use your information to:

Respond to enquiries.
Provide photography services.
Manage bookings and contracts.
Process payments and issue invoices.
Deliver galleries and photographs.
Communicate before and after your wedding.
Improve our website and services.
Meet our legal and accounting obligations.
Market our services where you have given consent or where permitted by law.

5. Our Legal Basis for Processing

Under UK GDPR, we rely on one or more of the following legal bases:

Performance of a contract.
Legitimate interests.
Legal obligation.
Consent (where required).

6. Sharing Your Information

We do not sell your personal information.

We may share your information with trusted third parties where necessary, including:

Online gallery providers.
Website hosting providers.
Cloud storage providers.
Payment processors.
Accountants.
IT support providers.

These providers only process your information where necessary and are required to protect it appropriately.

7. Wedding Photographs

Your wedding photographs are part of the service we provide.

With your permission, we may use selected images:

On our website.
On social media.
In printed portfolios.
In competitions or publications.
For marketing purposes.

If you do not wish your photographs to be used for marketing, please let us know before your wedding. We will respect your wishes wherever possible.

8. Data Retention

We retain personal information only for as long as necessary.

Typically:

Enquiries: up to 12 months.
Client records: up to 7 years for tax and accounting purposes.
Wedding photographs: for as long as necessary to provide our services and maintain our archive unless otherwise agreed.

9. Cookies

Our website may use cookies to:

Remember your preferences.
Analyse website traffic.
Improve website performance.

You can manage or disable cookies through your browser settings.

10. Data Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, or disclosure.